In the wide-ranging landscape of educational institutions, the School District of Palm Beach County stands as the tenth largest in the nation and the fifth largest in the state of Florida. With a student body exceeding 189,000, representing a tapestry of 150 languages, it serves as a pivotal contributor to the vibrancy of Palm Beach County. As the largest employer in the region, the district's more than 22,800 employees, including over 12,500 teachers, play a crucial role in shaping the future.
In the backdrop of economic challenges in 2013, the Palm Beach County School Board confronted a daunting task — to streamline operations amidst significant budget reductions. Handling a staggering 175,000 invoices annually, the Accounts Payable (AP) department grappled with a labor-intensive, paper-driven process that proved error-prone. The associated high costs of storing paper invoices and adherence to government mandates on record maintenance added to the complexity.
Faced with these challenges, the School Board sought an integrated solution that would seamlessly meld with existing systems, automating manual processes to trim both time and costs. This is where Informa Software entered the scene, offering a lifeline to the district's operational efficiency.
We’re now in the process of introducing a full end-to-end contract lifecycle management solution that will further automate and optimize the Palm Beach School District’s processes and capabilities. The journey continues, and the possibilities are endless!
So, take a hint from the success experienced by Palm Beach County School District: Integrated automation can revolutionize your document management, boost efficiency, and save you a fortune. It's time to turn the page and embark on your own efficiency-enhancing adventure!
It’s been over 10 years now, and as the journey continues, the district is poised to embrace a full end-to-end contract lifecycle management solution, further automating and optimizing its processes. The success story of Palm Beach County School District serves as an inspiring testament — integrated automation not only revolutionizes document management but also catalyzes efficiency and substantial savings.
"We no longer physically store any paper invoices. They are stored and filed electronically, eliminating the possibility of misfiling a paper invoice (…) Automating many of our manual processes has resulted in increased productivity and significant cost savings."
Heather Knust - Director of Accounting Services Palm Beach County School Board
"We’ve eliminated at least four processes, and invoice management has been accelerated by using a digital workflow right from the start."
Bob Rucinski - AP Manager Palm Beach County School Board
Download our full case study here.
